Privacy Policy

Customer commitment to data protection and privacy

Protecting personal data and your privacy is of greatest concern for the My HBCU Matters, LLC..

The My HBCU Matters, LLC. consists of company affiliate of My HBCU Matters and The Creative Surge Company and its brands; My HBCU Matters.

The My HBCU Matters, LLC. manifests its commitment to privacy and data protection by embracing the following principles. 

My HBCU Matters uses personal data lawfully, fairly, correctly and in a transparent manner.

My HBCU Matters collects no more personal data than necessary, and only for a legitimate purpose.

My HBCU Matters retains no more data than necessary or for a longer period than needed.

My HBCU Matters protects personal data with appropriate security measures.

About this Privacy Notice

This Privacy Notice intends to establish a clear, concise and transparent communication on the collection, use, processing, storing etc. of personal data relating to customers of the My HBCU Matters, LLC.. 

Within the meaning of this Privacy Notice “customer of My HBCU Matters, LLC.” means former, current and potential customer or user of a product or service offered by an My HBCU Matters, LLC. affiliate and brand, visitors to one of our official websites or stores, member of a loyalty program, community or member of a loyalty program or community.

Data Collected on Websites

This policy applies only to information collected on the websites. We collect two types of information from visitors to our websites: (1) Personal data and (2) Non-personal data. “Personal data” is information that identifies you personally and that you provide to us, such as your name, address, telephone number, email address, and sometimes your Internet Protocol (IP) address. We may collect this information when you create a profile on our websites, visit our websites, or complete a purchase. “Non-personal data” can be technical in nature. It does not identify you personally. Examples of non-personal data may include, but is not limited to, cookies, web beacons, and demographic information

Who is responsible for processing of your personal data?

The United States company,The Creative Surge Company is primary responsible for the processing of personal data within the scope of this Privacy Notice. Under certain circumstances the responsibility for data protection and your privacy is shared with one or several other legal entities, either being an My HBCU Matters, LLC. affiliate or a third party. 

Under each specific section of this Privacy Notice you will be informed about who is responsible for processing your personal data, the allocation of responsibilities and the modalities for the execution of rights.   

Identity of My HBCU Matters, LLC. controller(s):

The Creative Surge Company

Address: 130 Boulevard NE Unit 4

ZIP: 30312

Atlanta, GA US

Companies register: t/United States Companies Registration Office

The named My HBCU Matters, LLC. controller(s) above are throughout this Privacy Notice individually or collectively referred to as “My HBCU Matters”, “we” or “us”. 

Where do we process your data?

The personal data that we collected from you is generally stored within a country of the United States Union or the United States Economic Area (“US”) but may also, whenever necessary, be transferred to and processed in a country outside of the US. Any such transfer of your personal data will be carried out in compliance with applicable laws and without undermining your statutory rights.

From time to time we may transfers personal data from the US to a third country not being approved by United States commission as a safe country for such transfer (adequacy decision). Whenever applicable My HBCU Matters will use Standard Contractual Clauses to ensure a similar level of protection as granted within the US  or other lawful grounds for transfer. 

Who has access to your data?

Your personal data is available and accessible only by those who need the data to accomplish the intended processing purpose. To the extent necessary, your personal data may be shared between the companies and brands of the within the My HBCU Matters, LLC., with suppliers and sub-contractors (processors and sub-processors) carrying out certain tasks on My HBCU Matters’s behalf and with independent third-parties, including, but not limited to, using personal information you share with us or that we indirectly collect to verify your identity and for fraud prevention purposes.

In addition, we may also disclose personal data to third parties, if we have reason to believe that using or disclosing such information is necessary or advisable to: (i) conduct investigations of possible breaches of law; (ii) identify, contact, or bring legal action against someone who may be violating an agreement they have with us; (iii) investigate security breaches or cooperate with government authorities pursuant to a legal matter; or (iv) to protect our rights, safety or property, including the prevention of fraud.

We reserve the right to transfer any personal data  we have about you in the event that we merge with or are acquired by a third party, undergo another business transaction such as a reorganization, or should any such transaction be proposed. 

What is the legal ground for processing?

My HBCU Matters is not allowed to collect, process, use, store etc. personal data without a valid legal ground. Lawfulness may be derived from your consent, by contract, statutory obligations or from our legitimate interest as a business. For each every specific process purpose of processing of personal data we collect from you, we will inform you about which legal ground that will apply, and what rights you are entitled to exercise. whether the provision of personal data is statutory or required to enter a contract and whether it is an obligation to provide the personal data and possible consequences if you choose not to.

Which rights do you have?

 

Right to access:

You have the right to request information about the personal data we hold on you at any time. You can contact My HBCU Matters and we will provide you with your personal data via e-mail.

Right to portability: 

Whenever My HBCU Matters processes your personal data, by automated means based on your consent or based on an agreement, you have the right to get a copy of your data transferred to you or to another party. This only includes the personal data you have submitted to us.

Right to rectification: 

You have the right to request rectification of your personal data if the information is incorrect, including the right to have incomplete personal data completed.

If you have an My HBCU Matters account (My HBCU Matters membership), you can edit your personal data under your account pages.

Right to erasure:

You have the right to erase any personal data processed by My HBCU Matters at any time except for the following situations:

  • you have an ongoing matter with Customer Service
  • you have an open order which has not yet been shipped or partially shipped
  • you have an unsettled debt with My HBCU Matters, regardless of the payment method
  • if you are suspected or have misused our services within the last four years
  • your debt has been sold to a third party within the last three years or one year for deceased customers
  • your credit application has been rejected within the last three months
  • if you have made any purchase, we will keep your personal data in connection to your transaction for book-keeping purposes

Your right to object to processing based on legitimate interest: 

You have the right to object to processing of your personal data that is based on My HBCU Matters’s legitimate interest. My HBCU Matters will not continue to process the personal data unless we can demonstrate legitimate grounds for the process which overrides your interest and rights or due to legal claims.

Right to restriction:

You have the right to request that My HBCU Matters restricts the process of your personal data under the following circumstances:

  • if you object to a processing based My HBCU Matters’s legitimate interest, My HBCU Matters shall restrict all processing of such data pending the verification of the legitimate interest.
  • if you have claim that your personal data is incorrect, My HBCU Matters must restrict all processing of such data pending the verification of the accuracy of the personal data.
  • if the processing is unlawful you can oppose the erasure of personal data and instead request the restriction of the use of your personal data instead
  • if My HBCU Matters no longer needs the personal data but it is required by you to defend legal claims.

How do you exercise your rights?

We take data protection very seriously and therefore we have dedicated customer service personnel to handle your requests in relation to your rights stated above. You can always reach them at [email protected].

We have also dedicated Customer Service personnel to handle your requests in relation to your rights stated above. You can always reach them at [email protected].

If you have an My HBCU Matters Account or being a member of My HBCU Matters Membership, you can exercise your right to access, portability and rectification under your account pages, where you also can delete your account.

California Privacy Rights

Visitors, users, and others who reside in the State of California are also subject to our California Privacy Notice, which can be accessed here.

Minors

We do not collect any personal data directly from individuals under the age of 13 on our websites. If we discover that any such information is in our possession, we will delete it.

Data Protection Officer:

We have appointed a Data Protection Officer to ensure that we continuously process your personal data in an open, accurate and legal manner. You can contact our Data Protection Officer at [email protected] and write DPO as subject matter.

Right to complain with a supervisory authority: 

If you have complaints about the way My HBCU Matters processes and protects your personal data and privacy you have the right, at any time, to make a complaint to the United States Authority for Privacy Protection or any other competent supervisory authority in the country of residence.

Updates to our Privacy Notice:

We may need to update our Privacy Notice. The latest version of the Privacy Notice is always available on our website. We will communicate any material changes to the Privacy Notice. 

The revision history is set out in section Changes of this Privacy Notice.